The above-listed items have been fully distributed in accordance with the competition rules. The commission recommends that these items be written off from the material accounts of the organization. Signatures: ____________________ / [Chairperson Name] ____________________ / [Member Name] ____________________ / [Member Name] Approved by: ____________________ / [CEO/Manager Name](Stamp/Seal) Key Things to Remember:

Ensure you mention the specific marketing campaign or event so the expense is clearly "business-related" for your accountants.

In many jurisdictions, if a prize exceeds a certain value, you may need to collect the winner’s tax ID for reporting purposes.

Order No. [Number] dated [Date] regarding the conduct of the [Name of Contest/Event, e.g., "Annual Summer Giveaway"].

The commission has established that during the period from [Start Date] to [End Date], the following items were distributed as prizes to the winners of [Event Name]: Item Description Unit Price Total Amount Recipient (if applicable) [e.g., Tablet Samsung Galaxy] [Winner's Name/ID] [e.g., Branded Hoodie] [Winners List Attached] Total [Total Qty] [Total Sum]

[Company Name] Date: [Date of Document] Location: [City/Town] ACT No. [Number] On the Write-off of Prizes and Promotional Material Commission Members: Chairperson: [Name, Job Title] Member: [Name, Job Title] Member: [Name, Job Title]

If the prizes are expensive (like electronics), it is best to attach a "Transfer-Acceptance Act" (Akt priyema-peredachi) signed by the specific winner to this document.