: Identify the exact policy from your employee handbook that was violated to remove subjectivity.
: If other team members or customers saw the incident, including their accounts can help keep the document unbiased.
: Both the supervisor and employee should sign the document. Note that an employee's signature usually just acknowledges receipt, not agreement with the contents. Sample Write-Up Format 70201x
: "You are expected to be at your workstation and ready to work by 8:00 AM."
: "Further violations of the attendance policy may lead to additional disciplinary action, up to and including termination." : Identify the exact policy from your employee
: Describe exactly what happened with dates, times, and factual evidence. For example, if it's about attendance , note the specific times they were late.
: State what will happen if the behavior doesn't change, which is often moving to the next step in a progressive discipline framework (e.g., suspension or termination). Note that an employee's signature usually just acknowledges
: Start with the employee's name, job title, department, and the date the document is issued.